September 02, 2011

Tackling your wedding seating chart is no small task – but this tutorial will make it easier! All you need is a few items, some of which you might have laying around the house. The beauty in this idea is that the Post-it notes are actually “re-positionable” so you can pick them up and replace them onto the poster board as many times as you need to. I vividly remember starting to create my seating chart for my own wedding and completely going through the eraser on the top of my pencil from so many changes, not to mention forgetting who I erased! I noticed that my mom had some post-its laying around and a light bulb went off – make a post-it for each guest! I personally color-coded my guests by food choice (since I had to turn the count in by table), and not only was it a huge time saver but it turned out to be the easiest way to keep my guests organized – so I knew I just had to share it with you!



  • your guest list
  • your reception table layout
  • poster board (or two or three… depending on how large your wedding is)
  • re-positionable page markers from Post-It
  • a few markers


Start by drawing your table arrangement for your reception onto the glossy side of a poster board; using multiple boards if needed.

easy wedding seating chart

I used a bowl to trace my round tables, but you might have rectangle tables… in that case you can use the bottom of a cereal box.

wedding seating chart tutorial

Label all your tables by number… or how ever you will be categorizing them.

wedding seating chart using Post-it notes

Next, start writing each guests name onto a page marker and then place that guest at their appropriate table. The beauty of using the Post-It page markers on a glossy poster board is that they are completely re-positionable! Which means you can change the guest placement as many times as you need… no erasing or crossing out! Write the names once and easily find a spot for everyone…

easy wedding seating chart how-to

You can use the different Post-It colors to help categorize your guests by: your family, his family, your friends and work people. You can also use the colors to categorize what meal choice that guest has chosen; making it very easy to tell your caterer how many of each meal will be at each table.

wedding seating chart tutorial

This is the fastest and easiest way I have found to make a wedding reception (or other large party) seating chart… it’s also easier if your Groom helps you too! Before you know it, all your tags will be on your board and you will be done!

large party seating chart tutorial

As with all our DIY tutorials, if you create one of our projects please send us a picture – We Love Seeing Your Creativity! If you use Instagram or Twitter please use the hashtag #SomethingTurquoiseDIY and it will show up on our Get Social page. Happy Crafting!

DIY Tutorial Credits

Photography: Mike Carreiro Photography for // DIY tutorial: Jen | Something Turquoise // poster board, Post-it notes, and markers: Staples // nail polish: Sally Hanson Salon Effects nail strips

Shop The Supplies

Find the supplies you’ll need for this project from our affiliate links below:

1/28/2015 Press Mention: I just had to share that this idea was featured in an episode of Orange Is The New Black! The one where Morello breaks into Christopher’s house, only to find that he is engaged and planning a wedding – but not to her!

Christopher is planning his wedding seating chart!

Images courtesy of: Netflix


comments powered by Disqus

Libby James
September 10, 2011

GENIUS! Love this idea!

xx Libby

katie beck
July 2, 2012

I used paper plates for this so I could move the tables around and work out who goes together then where that table should be. Using post-its would have been easier I used blutacked pieces of card( maybe more durable for lots of rearranging!)

September 24, 2012

We did this at our wedding but did it a little different. We cut out circles and used a loop of tape to put them on the floor plan so we were able to move them around if needed. Then instead of labeling each person as his hers friends and work we put everyones names on the post it tabs as they rsvp'd and we had to know what meal selections were for each person so we had pink for filet, yellow for chicken and blue for fish an had the name cards with the corresponding colors for the servers to know who was having what. This was probably one of the best ideas we used for our wedding!

Aleksandra Habibi
January 16, 2014

As wedding planner I can say that it is really good idea and perfect tip for people who plan weedding without help. Is great idea write every month on paper and show to our eyes what we must do in each time and make this event lillte easier to organise and we can be sure that we will not forget about nothing important....if we wrote this on paper first:)

January 28, 2014

What a great idea! I will pinch this to make sure my next Christmas seating arrangement is far more harmonious this year. :)